Creating closeness between people even virtually

– But How?

Facilitating Virtual Workshops and Meetings.

Online meetings are part of everyday life – but how can they be made more interactive, structured, and goal-oriented?

Seminar Description

In this practical seminar, you will learn how to confidently moderate virtual meetings, actively involve participants, and achieve clear results and binding agreements using professional methods. You will discover effective digital tools, practice proven moderation techniques, and develop strategies for dealing with difficult situations. Through many interactive exercises in small groups, you will experience how online meetings become efficient, dynamic, and productive. Take your virtual meetings and workshops to the next level – for more participation, better decisions, and sustainable results!

Learning Objectives

  • You plan meetings, create clear processes, and understand how to lead moderation confidently.
  • You apply digital moderation techniques to engage participants, guide discussions, and achieve productive results.
  • You use various functions of online meeting tools to manage voting and decision-making processes.
  • You use techniques for conflict resolution and handling disruptions to guide discussions constructively and solution-oriented.
  • You visualize and document meeting results in a binding manner to achieve lasting impact.

Seminar Contents (2 Days)

Day 1: Moderation Basics and Preparation

» Success factors for goal-oriented online meetings
» Examples from participants’ practice, identification of improvement potential.
» Moderation basics: Role of moderation, goal definition, participant activation.
» Reflection: Why do meetings/workshops fail and what are the obstacles?
» Planning and preparing online meetings: Creating a meeting concept for a given scenario.
» Focus: Goal definition, agenda, role distribution, and tool selection.
» Introduction to common tools (e.g., Zoom, MS Teams, Miro, Mentimeter).
» Testing and evaluating functions (e.g., breakout rooms, polls, whiteboards).
» Live moderation of a short discussion on a given topic.
» Joint reflection: Insights and challenges from the exercises.

Day 2: Deepening and Challenges

» Experiences from participants’ daily lives, relating to the content of the first day.
» Conflict management, intervention techniques, handling disruptions.
» Moderating a decision-making process or problem-solving.
» Using tools and methods to interactively involve all participants.
» Methods for different objectives: Information meeting, team kick-off, brainstorming, retrospectives.
» Introduction: Techniques and tools for visualizing results (e.g., digital mind maps, diagrams).
» Documenting meeting results with visual means.
» Moderating an introductory or closing round.

Evaluation and Transfer

» Strategies for integrating the most important moderation principles into daily work
» Personal action steps for upcoming meetings.

Methods

Interactive lecture, team and individual work, experience exchange and reflection, live moderation on practical projects, work on collaboration boards, use of creative media, moderation methods, feedback and reflection.

Benefits of the Seminar

Benefits of the Seminar for Moderators:

  • You become more confident in planning and moderating online meetings and workshops.
  • You confidently use interactive methods to actively involve participants.
  • You use digital tools for visualization, voting, and effective group work.
  • You know strategies for guiding discussions and conflict management in the virtual space.
  • You know how to document results comprehensibly in the virtual space and record agreements.

Benefits of the Seminar for Participants:

  • More structure and clarity in online meetings for more efficient collaboration.
  • Higher interactivity and active participation through targeted moderation techniques.
  • Better comprehension and traceability through visual support.
  • More effective decision-making and alignment processes within the team.
  • More pleasant meeting culture with clear goals, focused discussions, and binding results.

Participation Requirements

Everyone is invited to participate; there are no special prerequisites for attendance.

Workshop Information

Duration: 2 days (online)

Participants

People who facilitate online meetings and workshops, leaders, and teams

Maximum 12 persons